Digital Order Office
Digital Order Office

Optimize Your Document Management

Visiativ Bureau d’Ordre Digital is a high-performance platform designed to digitize and automate the management of incoming and outgoing documents within organizations. It meets the needs of fluidity, traceability, and document security while offering optimal collaboration between departments.

Why Choose Visiativ Digital Order Office?

Total Centralization: All your document management operations grouped on a single platform.

Flexibility: A solution adaptable to your business processes and existing systems.

Efficiency: Reduced delays and simplification of processes thanks to automation.

Security: Reinforced data protection with controlled access and electronic signature solutions.

Key Benefits of the Solution

Reduction of Processing Times

-Centralize and automate document processing to gain efficiency.
-Reduce delays related to validations and document tracking.

Better Traceability

-Track the complete history of documents (reception, processing, actions performed).
-Ensure structured classification and archiving to easily find your information.

Data Security

-Protect your exchanges with personalized access rights and an authorization management system.
-Integrate electronic signature and initialing solutions for secure validations.

Streamlined Collaboration and Sharing

-Facilitate exchanges between departments thanks to real-time notification and monitoring tools.
-Take advantage of a collaborative platform to improve internal communication.

Main Features

Reception and Document Management

  • Automatic Scanning: Conversion of documents via OCR for simplified electronic management.
  • Intelligent Referencing: Assignment of a personalized tree structure (by category, date, department, etc.).
  • Centralization: Collect all incoming and outgoing documents in a single space.

Electronic Signature and Validation

  • Customized Validation Circuits: Adapt the process according to the type of document.
  • Electronic Signature: Validate your documents quickly and securely.
  • Automatic Notifications: Receive reminders for pending processing or validation.

Document Processing and Tracking

  • Filing Plan: Organize your documents according to defined criteria for quick access.
  • Archiving and Referencing: Store and structure your documents and attachments efficiently.
  • Authorization Management: Ensure precise access control to protect your sensitive data.

Reporting and Steering

  • Custom Dashboards: Track your key metrics (processing times, response rates, etc.).
  • Automatic Reminders: Set up alerts to ensure deadlines are met.
  • Dynamic: Real-time notifications to relevant groups or departments.

Transform Your Document Management

With Visiativ Bureau d’Ordre Digital, you improve the traceability of your documents, gain operational efficiency, and strengthen the security of your exchanges.

Contact us today for a personalized demonstration and discover how our solution can meet your specific needs.